Walkthrough
Watch the interactive step-by-step walkthrough on how to create and manage Hall Passes, or follow the detailed instructions below.
From the App Dashboard
Navigate to Features > Hall Pass in the left navigation menu.
Browse or search for the student using the student list. You can view student information including full name, Student ID, and remaining pass balance.
Select one or more students using the checkbox next to their name. (Tip: You can select multiple students to issue group passes simultaneously.)
Click Issue at the top of the table.
Complete the Hall Pass form:
Message: Add an optional short note or destination note.
Reason: Select the pass reason (e.g., Restroom, Nurse, Office). The school's default reason pre-fills automatically.
Time duration: Review or adjust the allotted minutes (unless locked by administrator policy).
Issue timing: Choose Now for immediate passes, or set a Future date/time (ideal for scheduled library visits, counseling sessions, or event helpers).
Click Issue to activate or schedule the pass.
From the Mobile App (Teachers and Staff)
Log into the Edlio Mobile App with your teacher or staff account.
Tap the Hall Pass icon in your app navigation (or swipe to the secondary screen if your school has multiple custom tiles).
Tap Create Pass (or the plus icon).
Select the student(s) who need a pass. You can select multiple students to issue group passes simultaneously directly from the app.
Select the pass reason and review the duration.
Choose whether the pass is effective Now or scheduled for an Upcoming time.
Because you are logged into your authenticated staff account, no PIN is required to issue the pass.
The active pass immediately appears under the Current tab with a live countdown timer.
Student Hall Pass requests (Mobile App or Chromebook Web App)
Students can request Hall Passes from their personal mobile device or through the Web Version on school Chromebooks and laptops (ideal for schools with cell phone restrictions):
Open the Edlio App or visit your school's Web App portal and sign in.
Click or tap the Hall Pass icon.
Select the classroom teacher or staff member from the staff directory.
Select the pass reason and review the remaining pass balance.
Submit the request:
If "Need PIN for issue" is enabled: Hand the device to the teacher, who enters their 4-digit security PIN to approve and activate the pass.
If "Need PIN for issue" is disabled: The pass activates upon teacher confirmation in their app or dashboard.
Once active, the pass displays a dynamic moving countdown timer to prevent fraudulent screenshots.
Managing active passes and check-in
Live monitoring:
Dashboard: Go to Features > Hall Pass > Current Hall Passes. This screen auto-refreshes in real time to show active students, locations, and countdown timers.
Mobile App: Switch between Current (active passes), Upcoming (scheduled passes), and Past passes.
Checking students back in:
When a student returns, click or tap Check In on the active pass.
Important check-in behavior: Passes do not check in automatically. When a pass reaches its time limit, it becomes marked as Expired until explicitly checked in by staff (or by the student, if PIN check-in is turned off).
Need PIN for check-in: If the school enables this option, a teacher or staff member must enter their PIN to verify the student's return, preventing premature check-ins.
Adjusting individual student pass limits
While school-wide limits and recurring replenishment schedules are managed in Hall Pass Settings, administrators can adjust pass balances for individual students who require accommodations or adjustments:
In the App Dashboard, navigate to People > Manage People.
Search for the student and click Edit.
Click Identities in the student details panel.
Update the Remaining Hall Passes number to the new value.
Scroll down and click OK to save your changes.