💡 Adoption Tip: For campus safety teams, roaming security staff, and hall monitors, assign staff members the Staff Identity with access to the Issued Hall Passes tab or mobile app monitor. This enables security personnel to verify student passes on the go simply by glancing at the student's dynamic animated timer on their mobile phone or Chromebook screen.

Dashboard Administrators

Dashboard Administrators have site-wide oversight and configure the core operational rules for Hall Pass:

Configure Hall Pass reasons: Create, edit, rename, and delete pass reasons. Set default durations, lock durations, establish default pre-selected reasons, and enforce maximum simultaneous capacity limits.
Manage site-wide settings: Turn on security PIN requirements, set minimum wait times between consecutive passes, and configure automated recurring pass replenishment schedules.
Setup notification recipients: Choose which administrators, deans, or security monitors receive email alerts when any pass expires campus-wide.
Manage Student Exclusion Lists: Create, edit, and bulk import exclusion groups, including setting temporary auto-deletion dates.
Set staff security PINs: Configure or reset 4-digit PINs in staff Person records, or set a shared site-wide PIN.
Monitor and audit: View the live auto-refreshing pass board and access exportable audit records in Analytics > Staff Reports > Hall Pass Report.
Adjust individual balances: Manually adjust remaining pass balances for individual students under People > Manage People.

Teachers and Staff

Teachers and instructional staff manage daily classroom movement from either the App Dashboard or the Edlio Mobile App:

Issue passes: Create passes for individual students or multiple students at once (immediate or scheduled upcoming passes).
Approve student requests: Enter their 4-digit security PIN to approve pass requests submitted from student devices (if PIN issuing is enabled).
Check students in: Mark returning students as checked in, or enter their PIN to verify return (if PIN check-in is enabled).
Monitor passes: View live countdown timers for students currently out of class, upcoming passes, and past passes.
Self-manage PIN: Set or update their own personal 4-digit security PIN directly in their Staff Profile (Dashboard) or mobile app settings.

Students

Students request and carry digital passes using their mobile devices or school Chromebooks:

Request passes: Choose a teacher, select a reason, and view remaining pass balances.
Display active passes: Present their live moving countdown pass to hall monitors and staff (dynamic animation prevents screenshot tampering).
Check in: Tap "Check In" upon returning to the classroom (unless the school requires teacher PIN verification upon return).
Access without cell phones: If personal phones are restricted, students access the Web Version on classroom or 1:1 Chromebooks.

💡 Troubleshooting Tip: Most student request issues stem from missing Student IDs or exhausted pass balances. Check People > Manage People > Identities to ensure students have their official Student ID populated and have remaining passes allocated.

Hall Pass User Roles and Permissions

Dashboard Administrators

Teachers and Staff

Students

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