This article covers advanced features and best practices for using the Events feature in your Edlio Mobile App.
Advanced Calendar Management
For organizations with many events:
Set up a content calendar: Plan major events months in advance
Designate specific team members for different event types: Assign responsibility for athletics events to the athletic department, academic events to academic coordinators, etc.
Implement approval workflows: For large organizations, consider having a review process before events go live
Schedule regular calendar reviews: Set monthly or quarterly reviews to clean up past events and ensure future events are properly organized
Advanced Access Control
Creating Custom Event Lists
Beyond the standard role-based access control, you can create custom lists of users for more granular control over who can see specific events:
From the People > Target List section, create a new list
Add the specific users you want to include
When creating or editing an event, select "Visible only to (Lists)"
Choose your custom list from the options
This is particularly useful for:
Events relevant only to specific teams or committees
Private events for selected individuals
Special interest groups within your broader community
Hierarchical Permissions
You can implement sophisticated access control by:
Setting base permissions at the target list level
Applying more specific permissions at the individual event level
Using custom lists in combination with role-based access for maximum flexibility
Advanced Registration Features
Rich Content for Event Descriptions
Multimedia Integration
Enhance event descriptions with:
Multiple images: Upload a gallery of images to better illustrate the event
Video links: Add YouTube or Vimeo links to promotional videos
Document attachments: Include PDFs with detailed information, schedules, or maps
Advanced Formatting
Use rich text formatting to create more engaging event descriptions:
Formatted text: Use headings, bullet points, and styling for clearer information hierarchy
Tables: Present schedules, pricing tiers, or comparison information in tabular format
Embedded links: Connect to related events, resources, or external websites
Special characters and emojis: Add visual elements to important information
Integration with Other Features
Cross-Linking with Other App Features
Create a more connected experience by linking events with:
Forms: Link registration forms to event details
Documents: Connect relevant files like waivers, schedules, or handouts
Locations: Link to the Locations feature for detailed venue information
Quick Links: Add relevant external resources related to the event
Advanced Recurring Event Settings
Recurring Event Variations
For recurring events that need slight modifications:
Create a master recurring event series
Edit individual occurrences to change:
Times
Locations
Descriptions
Images
Registration settings
Mobile Experience Optimization
Mobile-Friendly Event Design
To ensure events look great on mobile devices:
Keep titles concise: Long titles can be truncated on small screens
Optimize images: Use horizontal images with good contrast that look clear at small sizes
Front-load important information: Put critical details at the beginning of descriptions
Use short paragraphs: Break text into easily scannable chunks
Test on multiple devices: Preview events on different screen sizes
Push Notification Strategy
Effectively use notifications to promote events:
Scheduled reminders: Set automatic notifications to go out at strategic times using the Event Alerts in App Newsfeed > Feeds > Event Alerts
Last-minute changes: Use urgent notifications for time or location changes
Post-event follow-up: Send thank you notifications with links to photos or surveys
Best Practices for Advanced Event Management
Calendar Strategy
For a well-balanced event calendar:
Avoid event clusters: Distribute events evenly throughout the month/year
Consider user preferences: Schedule events at times when your audience is most available
Leverage analytics: Use data from past events to optimize timing
Balance event types: Ensure a mix of different categories to engage all user groups
Seasonal Planning
Optimize your event strategy throughout the year:
Beginning of year/term: Focus on introductory, welcome, and orientation events
Mid-year/term: Schedule community-building and ongoing program events
End of year/term: Plan culminating experiences, celebrations, and transitional events
Holiday periods: Either embrace holiday themes or avoid competing with major holidays
Community Engagement
Foster better participation through:
User-generated events: Allow community members to suggest or submit events
Featured event spotlights: Highlight special events through prominent placement
Social sharing incentives: Encourage users to share events with their networks
Example Use Cases
Academic Institutions
Effective event structures for schools might include:
Academic Calendar Events: Parent-teacher conferences, optional study sessions
Athletics Program: Game schedules with locations, practice times with restricted access to team members
Performing Arts: Public performances with ticket links, private rehearsals visible only to performers
Community Engagement: Public service opportunities, fundraisers, and community celebrations
By implementing these advanced strategies, you can create a more dynamic, engaging, and effective Events feature in your Edlio Mobile App.