This article covers advanced features and best practices for using Quick Links in your Edlio Mobile App.
Advanced Organization with Folders
Creating a Folder Structure
While the Quick Links section in your app displays all links in a single list for users, you can create a multi-level folder structure in the admin panel to keep your links organized. This is especially useful when you have a large number of Quick Links that need to be categorized.
To create an effective folder structure:
Consider creating main category folders (e.g., "Academic Resources", "Student Services", "Parent Resources")
Inside these main folders, you can create more specific sub-folders as needed
Remember that this structure is only visible to administrators managing the links, not to end users
Moving Links Between Folders
To move a Quick Link to a different folder:
Navigate to the folder containing the link you want to move
Select the checkbox next to the link
Use the move icon (folder with arrow) in the actions row
Select the destination folder
Confirm the move
Advanced Access Control
Creating Custom Access Lists
Beyond the standard role-based access control, you can create custom lists of users for more granular control over who can see specific Quick Links:
From the People section, create a new list
Add the specific users you want to include
When creating or editing a Quick Link, select "Visible only to (Lists)"
Choose your custom list from the options
Combining Access Controls
You can combine different access controls for more complex scenarios:
Create separate Quick Links for different user groups
Use folders to organize links by department or user type
Apply role restrictions at the folder level and more specific list restrictions at the individual link level
Image Management for Quick Links
Image Best Practices
When adding images to your Quick Links:
Use square images for consistent display (recommended size: 512x512 pixels)
Choose simple, recognizable icons that clearly represent the link destination
Maintain a consistent style across your Quick Links for a professional appearance
Consider using your organization's branding colors
Using the Image Library
The Quick Links interface includes an image library feature:
When creating or editing a Quick Link, click the "Library" button in the image section
Browse previously uploaded images
Select an image to reuse it
This saves storage space and helps maintain visual consistency
Bulk Operations
Importing Multiple Links
The import feature allows you to add many Quick Links at once:
Prepare your Excel file according to the template (Title, URL, Subtitle columns)
For more advanced imports, create multiple sheets for different folders
After importing, you can still individually edit links to add images or set access permissions
Bulk Actions
To perform actions on multiple Quick Links at once:
Use the checkboxes to select multiple links
Available bulk actions include:
Delete selected links
Move selected links to another folder
Change access permissions for selected links
Accessibility Considerations
Making Quick Links Accessible
To ensure your Quick Links are accessible to all users:
Use clear, descriptive names that make sense when read by screen readers
Include helpful subtitles for complex links
Select images that have good contrast and are recognizable
Test your Quick Links with screen readers to ensure they work properly
Mobile App Display Options
Customizing Appearance
While the appearance of Quick Links in the mobile app is largely predetermined, you can still influence how they display:
The order field determines the sequence of links (lower numbers appear first)
Using a consistent naming convention makes links easier to scan
Adding subtitles provides additional context without cluttering the main link name
Using consistent imagery creates a more polished look
Troubleshooting Advanced Issues
Resolving Access Problems
If users report they cannot see certain Quick Links:
Verify their role or list membership matches the access settings
Check if the link is inside a folder with its own access restrictions
Ensure the link is not marked as "Unpublished"
Check if there are any system-wide access restrictions in place
Link Performance Issues
If links are slow to load or not functioning correctly:
Check if the destination website is mobile-friendly
Test with both internal and external browser options
Verify the URL is correct and includes the proper protocol (https:// or http://)
Consider enabling "Open in External Browser" for complex websites that may not display properly in the app's internal browser
Best Practices for Maintenance
Regular Auditing
To keep your Quick Links section relevant and functional:
Schedule quarterly reviews of all Quick Links
Check for broken or outdated links
Update images or names to reflect any changes
Review access settings to ensure they still match your organizational needs
Remove unused or redundant links
Example Use Cases
Academic Institutions
Effective Quick Link structures for schools might include:
Student Resources folder: Links to learning platforms, library resources, and academic calendars
Parent Resources folder: Links to grades portal, lunch menus, and absence reporting
Staff Resources folder: Links to internal systems, professional development resources, and HR tools
Businesses
Effective Quick Link structures for organizations might include:
Customer Resources folder: Links to support tickets, knowledge base, and contact information
Internal Tools folder: Links to company systems, document repositories, and HR portals
Marketing Resources folder: Links to brand guidelines, marketing materials, and social media channels
By implementing these advanced strategies, you can create a more organized, accessible, and effective Quick Links section in your Edlio Mobile App.